Executive meetings: love 'em or dread 'em, they're essential. After trying (and failing) to get a ton done in two meetings a week, our team slimmed down to one focused session—and it's made all the difference. Here's what's worked for us:
1. Less Meetings, More Impact We cut down from two meetings a week to one. This single, intentional session brought more clarity and follow-through.
Tip: Swap multiple meetings for one solid session to boost productivity.
2. A Shared Agenda to Stay on Track Our shared agenda is a living document where everyone adds topics beforehand. By the time we meet, we know what's coming and are prepared to dive in.
Tip: Have team members submit agenda items the day before so you can hit the ground running.
3. Focus on What's Off-Track First We prioritize what's off-track first. Starting with blockers means everyone's energy is on problem-solving. We keep wins short but celebratory to start on a positive note before tackling the tough stuff.
Tip: Use meeting time to address real-time decisions, not task lists.
4. Prep Financials and Metrics Beforehand Nothing stalls a meeting like incomplete data. We update our quarterly goals, financials, and performance metrics ahead of time so our discussions stay high-level.
Tip: Prep data beforehand to free up time for real strategy.
5. Keep it Strategic and High-Level Our exec meetings are reserved for big-picture goals, not granular details. We leave the micro-updates to other touchpoints, so this time is truly about aligning on company-wide strategy.
Tip: Assign someone to gently steer back if the conversation drifts.
6. Reflect and Tweak Regularly We do quarterly check-ins on our meeting flow to make adjustments as needed. Even small tweaks can make a big difference.
With these tips, executive meetings go from box-checking to meaningful, strategic sessions. A single, focused meeting with a shared agenda, prepared data, and time for wins makes all the difference.
Joanna (TA Co-Founder)
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