| | | | ✅ Today's Checklist: The inbox reset your workday has been waiting for The tasks you keep avoiding (and how to actually do them) A reminder to ask more questions
🤔 Riddle me this: I'm the month when showers fall, flowers rise, and jokes are played on the first day. (Find the answer on the bottom).
🗓️ Thurs 3/26 @ 10 AM PT: Join a free 30-minute live workshop and build an AI workflow that automates every meeting follow-up before your next one even starts. |
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| | | | | | | | Your Inbox Is Running Your Day. Here's How to Take It Back. |
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| If you've already tried the whole "check email 3x a day" advice and it lasted about four hours, same. The basics aren't the problem. These are the moves that actually stick for people with complex jobs and full calendars.
Your sent folder is creating more incoming email than you think
Long emails get long replies. Vague emails get clarifying questions. Every unnecessary CC you send trains people to CC you back. Auditing your sent folder is one of the fastest ways to diagnose why your inbox won't calm down. Look for patterns: are you over-explaining? Looping in people who don't need to be there? Asking multi-part questions in one email? Each of those is generating a response you'll have to manage later.
The shorter and cleaner your outgoing emails, the quieter your inbox gets over time.
Set an internal email SLA and tell people about it
Most inbox anxiety comes from the unspoken pressure to respond immediately. Fix it by making your response window explicit. Something like: "I check email at 9am, 12pm, and 4pm. For anything urgent, Slack me." Put it in your email signature, say it in team meetings, normalize it. You're not being unavailable. You're being predictable, which is actually more useful to your team.
Use filters to do the sorting before you even open your inbox
Most people create folders manually. The move is to set up rules that file emails automatically the moment they arrive—newsletters to Read Later, CC'd threads to a separate folder, vendor updates out of your main view entirely. In Gmail, go to Settings > Filters and Blocked Addresses. In Outlook, it's Rules under the Home tab. Spend 20 minutes building these once, and your inbox self-organizes every day without you touching it.
The "email debt forgiveness" reset
If your inbox has 4,000 unread emails, no system is getting you out of that hole one message at a time. Declare bankruptcy on anything older than 30 days: create a folder called "Pre-[Month] Archive," drop everything in it, and start fresh. If something in there was actually important, someone will follow up. This sounds dramatic, but it works.
Use the "if I don't hear back by X" close
Instead of sending a follow-up email to check in on a decision, end your original email with: "If I don't hear back by Thursday, I'll move forward with option A." It transfers the burden of response to them, cuts follow-up threads in half, and keeps projects moving without the ping-pong.
Stop writing emails that require a reply
Before you hit send, ask: does this actually need a response? A lot of emails that end with "let me know your thoughts" or "does that work for you?" can be rewritten as statements instead of questions. Fewer open loops in people's inboxes means fewer in yours.
Tools worth actually using (beyond the obvious): SaneBox: learns what you engage with and quietly files the rest; genuinely gets smarter over time Boomerang: set emails to resurface only when you need them, and schedule sends so you're not training your team to expect 11pm replies Superhuman: $30/month, worth it if your job lives in your inbox; the split inbox and keyboard shortcuts alone will change how fast you move Leave Me Alone: visual mass-unsubscribe tool; do this once and watch your daily volume drop
Unsubscribe without guilt
If you haven't opened something in 3 months, it goes. No exceptions. You can always re-subscribe (you likely won't). Need a full digital declutter while you're at it? We covered that too.
The weekly 15-minute reset
Same day, same time, every week: Archive everything that's resolved Follow up on anything in your "Waiting On" folder Delete or read everything in "Read Later" Review your filters and adjust anything that misfiled
Over time, opening your inbox stops feeling like a threat. |
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| | | | Time to Rescue Your Lost Feedback Data? |
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| You ran the survey. You collected the responses. And then it sat in someone's inbox, got forwarded to a spreadsheet, and then…got ignored.
Most organizations are sitting on more feedback than they know what to do with. The problem is that it's scattered—customer data in one corner, employee pulse results in another, leadership making decisions based on whichever dataset landed in their lap last.
SurveyMonkey Enterprise pulls all of it into one shared space so insights can actually move through your organization instead of collecting dust in a silo.
No more data gatekeepers. The right people get access without compromising security.
Automatic integrations. Push results directly to Slack or your dashboards, no separate "data meeting" required.
One source of truth. Every team, same data. No more conflicting reports on a Monday morning.
👉 Watch the demo here. |
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| | | | The To-Do List You Keep Pretending Doesn't Exist |
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| "My biggest challenge is getting the motivation to complete tasks I find really undesirable: 401k reconciliation files, compliance testing, basically tedious things!" — Marley
We all have that list. Not the one in your to-do app. The one living rent-free in the back of your brain while you reorganize your desktop for the third time this week. The compliance report. The reconciliation file. The follow-up email that requires just enough thought to make you pick up your phone instead.
Your brain is wired to avoid tasks that feel repetitive, low-reward, and mentally draining. Once you understand that, you can stop fighting yourself and start designing around it.
First: rule out ADHD
If this is a chronic pattern (not just occasional avoidance, but a consistent inability to initiate boring or repetitive tasks) it's worth getting screened. People with ADHD face real executive function challenges that make starting undesirable tasks significantly harder than it is for neurotypical brains. Talking to a doctor could be genuinely life-changing. Everything below still applies either way.
Eat the frog first
Brian Tracy's classic principle: do the most dreaded task before email, before Slack, before anything else. Willpower is highest early in the day, and once the worst thing is done, everything else feels manageable by comparison. Name your frog the night before. Do it first thing.
Make it slightly less miserable
Tedious tasks don't have to be done in total suffering. A few dopamine hacks that actually work: Pair it with something you enjoy. Reserve a specific podcast or playlist exclusively for admin work. Your brain gets a reward; the spreadsheet gets done. Gamify it. Set a 25-minute timer and race yourself. Urgency, even artificial urgency, gets you moving. Body double. Work alongside a colleague on Zoom, cameras optional. The quiet presence of another person working is surprisingly effective.
Turn it into a recurring block
The more you rely on willpower to start these tasks, the harder they'll always feel. Routine removes the decision entirely. Block a recurring time on your calendar—same day, same time—specifically for your most dreaded admin work. "401k files, Friday at 2pm" is harder to skip than "get to that eventually."
Batch similar tasks together too. Your brain settles into admin mode and the friction drops.
Break it down until it's almost embarrassingly small
"Do the 401k reconciliation" is a project disguised as a task. Try this instead: open the document and write one number. That's the only job. Starting is almost always the hardest part; momentum takes over from there. Identify the very first micro-step (open the file, pull the report, send one email) Put only that on your to-do list Time box it: 25 minutes, timer on, nothing else open
Build in a reward worth showing up for
Tedious tasks don't come with a natural dopamine hit, which is exactly why they're so hard to start. So create your own. Finish the compliance testing? Favorite coffee. Clear the reconciliation file? Ten-minute walk, no guilt. The reward doesn't need to be big. It just needs to feel good and happen right after.
The boring stuff still has to get done. You might as well make it suck a little less.
💬 What's your go-to strategy for getting through the tasks you dread most? Drop your advice in the comments.
👉 Join the conversation on LinkedIn. |
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| | | | The Gifting Tab You Never Want to Open Again |
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| Nobody put "figure out employee gifting" on your job description. And yet here you are, three tabs deep, wondering if Alex is a medium or a large, and whether the storage closet can fit another box of branded tote bags.
Employee gifting should take twenty minutes. Somehow it always takes twenty days.
Swag.com was made for exactly the person who just sighed reading that. Order, store, and send branded gifts from one platform; build your kit once, then send as needed without starting from scratch every time.
It's built for: Onboarding kits that make new hires feel like they landed somewhere good Milestones and promotions that deserve more than a Slack emoji Event swag without your office becoming a fulfillment center Client and manager gifts that actually feel intentional
One great item beats five forgettable ones. A default kit you can send without rebuilding the whole thing every time? Even better.
Explore Swag.com here. |
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| | | Stuff We're Loving This Week |
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| 📆 Join an afternoon of hands-on workshops to lead your company's AI transformation on 4/23. RSVP Free |
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| | 🌿 This castor oil tube makes it ridiculously easy to swipe on and grow stronger, fuller hair. |
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| 🥛 Commodity Milk is the kind of scent people ask about (warm, subtle, and somehow always right). |
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👑 Work Wisdom of the Week: "Ask questions, and learn how to ask the question not for yourself but for someone else. Asking questions is a good thing. It makes you learn more about how another person thinks and shows you're inquisitive and interested." — Jamila R.
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